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Our team has some outspoken members who dominate the meetings. How can we address this?

Welcome to the Help Desk for North Carolina adult protection multidisciplinary teams (MDTs). The purpose of the Help Desk is to create a space where all members of the adult protection community can access information and direct questions related to establishing and maintaining strong MDTs. We know that across the state MDTs are in various stages of development. Some counties have fully functioning MDTs. Some counties want to re-invigorate their efforts and some counties haven’t gotten off the ground yet with your team. The Help Desk is here for all of you – every community, and everyone who participates in the MDT.

We want you to contact us when you are facing challenges. You may want ideas about how to strengthen your team. Or perhaps you need coaching on taking your first steps in forming an MDT. Some of you may need help managing dynamics among your team members or maybe you need to access specific legal expertise in managing a current case. The Help Desk is here to support you in all of these situations. Simply reach out via email or phone to connect with us.

Below you will find a compilation of frequently asked questions we’ve received at the Help Desk, organized by subject matter.

Posted on
Thursday, February 2, 2023 - 9:29 am
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A successful meeting provides for equitable participation of all members.  No one dominates, and no one disengages.  Having a designated facilitator can help improve that dynamic.

There are many strategies for engaging all participants.   It does help to set that as a goal at the start of the meeting, seek agreement from the group in allowing the facilitator to help them “share the air,” and then intervene when some start talking more than others.

Other strategies include systematically going around the room to seek input on a question, get input by starting with the quieter members of the group, or breaking into paired or small group discussions if the team is large.

The group must be willing to express the interest that all people participate and one or a few voices don’t dominate the conversation.

That can be explained one-on-one with the most vocal participants ahead of the meeting, then reinforced from the front of the room by the facilitator.

At the end of the meeting, assess how well you did in terms of engaging everyone in the topics of discussion.  “What worked well today?  What do we need to strengthen at our next meeting?”

Contact our Help Desk if you need assistance in encouraging more equitable engagement in your meetings.